Plant Maintenance Co-ordinator

Role: Plant Maintenance Co-ordinator 

Department: Plant Hire 

Reports to: Plant Administration Manager

Location: Carlisle 

Salary: DOE

Hours: 39 hours per week 

Cubby Plant Hire (part of the Cubby Group) is a trusted name in construction and engineering, delivering high-quality, multi-disciplinary solutions across building & construction, civil engineering, rail, utilities, plant & transport, energy & MEP services, and bespoke joinery. With 14 specialist businesses and 350 employees, we support projects in healthcare, education, leisure, hospitality, commercial, industrial, water, highways, energy, and heritage conservation. From design through to completion, our in-house expertise ensures we consistently deliver complex projects across the UK. We are looking for an experienced Plant Maintenance Co-ordinator to join our team.

Role Purpose 

Working within our Plant Hire Services Division the Plant Maintenance Co‑Ordinator will support the effective maintenance and safe operation of all plant and equipment by coordinating maintenance activities, ensuring accurate record‑keeping, and providing administrative support to the maintenance team. 

Key Responsibilities 

Maintenance Coordination 

• Coordinate with the maintenance team to ensure all maintenance, repairs, and inspections are completed on all plant and equipment. 

• Run system reports to capture upcoming maintenance requirements. 

• Coordinate with the maintenance team to complete pre-hire inspections for plant going out on hire. 

• Organise external suppliers for maintenance carried out offsite or by approved contractors. 

Administration & Record Keeping 

• Ensure all maintenance activity is accurately logged on the computer system, including costs, for the following:  

• All machine service types 

• LOLER examinations 

• Calibrations 

• PAT testing 

• Raise purchase orders for parts and materials, ensuring value for money and appropriate approval processes. 

General Support 

• Support with any additional administrative or operational tasks as required by the line manager. 

Skills & Experience 

• Background in maintenance administration desirable. 

• Excellent communication skills at all levels. 

• Highly organised with strong attention to detail. 

• Excellent computer skills and confidence using digital systems. 

• Ability to work effectively as part of a team. 

 

Personal Attributes 

• Proactive approach with the ability to anticipate maintenance and administrative needs.  

• Strong problem-solving mindset with the ability to resolve issues efficiently.  

• Professional and confident when dealing with internal teams, suppliers, and contractors.  

• Reliable, self-motivated, and able to work independently when required.  

• Positive attitude with a willingness to support wider team objectives.  

• Strong commitment to safety, compliance, and continuous improvement. 

Performance Indicators 

• Accuracy and timeliness of maintenance records and system updates.  

• Completion of scheduled maintenance tasks within required timeframes.  

• Quality and accuracy of system reports and information provided to the maintenance team.  

• Supplier response times and effectiveness of external maintenance coordination.  

• Accuracy and cost-effectiveness of purchase orders raised.  

• Compliance levels for LOLER, PAT, calibrations, and service schedules.  

• Feedback from maintenance team and line manager regarding support provided.  

• Overall contribution to maintaining safe, reliable, and compliant plant operations. 

 

Why Join Cubby Group? 

• Be part of a respected, growing organisation with strong community values. 

• Work within a supportive, collaborative team environment. 

• Opportunity to shape and influence major civil engineering projects. 

• Long-term career development opportunities. 

• We offer a dynamic and supportive working environment with opportunities for continued professional development. 

Excellent benefits include competitive salary; 24 days annual leave plus bank holidays; 4% employer pension contribution; BUPA Cash Plan; Life assurance cover. 

We would love to hear from you! Apply now by emailing your CV, along with a covering letter, outlining your suitability for the role to hr@cubbygroup.co.uk. 

We reserve the right to close this advert early if we receive a high volume of suitable applications. The remuneration package will be negotiable, depending on experience. Cubby Construction Ltd is an equal opportunities employer, so we welcome applications from any suitably qualified individual.